Grant reports are submitted electronically. The grant report should be sent as an attachment by e-mail to the secretary at the address firstname.lastname@example.org The name of the attached file should have the format FirstnameLastname_awardingyear. The e-mail message header should tell, that a grant report is submitted, the scientific field and the year the grant was awarded. If the grantee wishes to change the purpose of the grant, wholly or partially, this should be written in the message. Failure to submit a report will affect the evaluation of future applications.
An account of the use of a research grant and the results obtained should be submitted as soon as possible after the work has been completed or at least once a year before the end of January. Recipients of a graduate student scholarship must attach a statement by his / her supervisor that he /she has not held another salaried position during the time of the scholarship to the progress report.
A travel or course report should be submitted as soon as possible after completion of the trip or course. An account of the costs must be included in the report. Electronic bills and receipts should be attached to the report. Paper receipts need not be submitted but should be saved for possible future need.
An account of the use of the awarded funds must be included in the grant report. If the grant has been administered by the university an account statement is sufficient. The use of a personal grant awarded for living expenses (i.e. a graduate student scholarship) need not be accounted for.
The expenses account should be saved together with the receipts in case of a possible taxation investigation.